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Glossary
Documents: represent original or reproduced (written, drawn, printed, photographed, filmed,
sound recorded, recorded on a magnetic or optical disc, or in any other way) material, which was
received or created along with the work of legal or natural persons.
Format : represents those organizational and technological features of the document defining the
method in which a document has been recorded, stored and presented in the storage process.
Medium: is a classic or electronic recording medium, on which the contents are recorded
depending on the format.
Documents in physical form: are documents on a physical medium allowing the contents to be
reproduced without the use of IT communication or related technologies (e.g. on paper, film, etc.).
Documents in electronic form: are documents in the digital or analogue form.
Documents in digital form: are documents in the digital form recorded and stored on an
electronic medium.
Documents in analogue form: (e.g. analogue audio/video record) represent documents recorded
and stored in the analogue form on an electronic medium; ”Documents in digital form for long-term
preservation” mean documents, the content of which has been recorded and stored in the digital
form on an electronic medium whereby both the digital form and the medium assure efficient longterm preservation and consideration of technological progress as stipulated by this Act .
Original documents: represent documents created, received or sent to a person keeping such
documents.
Captured documents: mean documents created upon capture of the original documents with
conversion of the original documents into a new digital format or on a microfilm.
Archives: are documents being of permanent significance for science and culture or for legal
safety of persons, in compliance with professional instructions by competent archival institutions.
Entities under public law: include national authorities, authorities of local self-government
communities, bearers of public authority and public service contractors.
Competent archival institutions : include the National Archives (Archives of Republic of Slovenia),
regional archival institutions and archival institutions of local self-government communities.
Public archives: represent archives selected from documents of entities under public law following
professional instructions of the competent archival institution.
Private archives: refer to documents kept by other legal and natural persons, having the nature
of archives, which have been defined as archives in compliance with this Act or a decision by the
National Archives.
Preservation of material: refers to preservation of original or captured documents fulfilling the
requirements of this Act and providing usability of stored material.
Long-term preservation of material: means preservation of material for a period longer than five
years.
Services of storing material in digital form: refer to services, which are inseparably connected
with preservation of the contents of material in the digital form, whereas equipment for such
storage is not provided.
Accompanying services: represent services related to storage of material in the digital form,
excluding services of storage of the material in the digital form or provision of equipment for such
storage (destruction, inquiry and analyses of material, etc.)
Internal rules on capture and storage of material in digital form : optično prepoznavanje znakov. Program prepozna znak, besedilo, iz npr. poskeniranega papirnega dokumenta, slike in drugih digitalnih formatov.
Sensible personal data: include data on racial, national or ethnic origin, political, religious or
philosophic beliefs, membership in a political party and syndicate, health condition, sex life, entry
into or removal from criminal records kept under the Act regulating offences, biometric
characteristics, if their use could lead to an individual in relation to any of the above stated
conditions
Persons: mean legal and natural persons, including entities under public law.
Hardware and/or software for capture and/or storage of material in digital form: represent any
hardware and/or software, the purpose of which is to provide complete or partial capture or storage
of material in the digital form, and the related rules.
Provider of hardware and software for storage of material in digital form: means any person
providing other persons against payment or free of charge with hardware and software for capture
and/or storage of material in the digital form.
Provider of storage of material in the digital form: is any person providing other persons against
payment or free of charge with storage of material in the digital form on his/her own infrastructure.
Accompanying services: represent services related to capture and storage of material in the
digital form, excluding provision of equipment for capture and storage and storage services.
Provider of accompanying services for capture or storage of material in the digital form: is any
person providing other persons against payment or free of charge with such services.